Why is office space planning important?

November 16, 2022

Why is office space planning important? 

Office space planning involves understanding how employees use your space and making strategic design decisions to accommodate their needs, from layout and lighting to seating setups and meeting rooms. The result:

  • Less wasted office space
  • A more pleasant and responsive work environment
  • Increased collaboration
  • Creativity and productivity
  • Energy efficiency
  • A thriving on-site culture

Effective office space planning is a win-win-win for employees, workplace managers, and your company’s bottom line. In an increasingly flexible working world, traditional offices are now competing with home offices, co-working spaces, and even coffee shops.

In the next section, we’ll show you how to create a space employees want to use—one that is responsive to employee needs, productive to work in, exciting to come to, and fosters company culture.

Office space planning tip #1: Assess your space

Before you plan your new office design, analyze how much space you have and the best ways to use it. Determine the basic elements of your workplace dynamics, such as how much time employees spend at their desks, in meeting rooms and at other spaces within the office, then consider how much space each department needs. Optimizing the way you use your office space may reveal that you need less space than you initially thought, which can save you money.

Take a critical eye to the space itself and think about what’s realistically possible. While you might not be able to knock down a bunch of walls in your first year of space planning, you may be able to replace open desks with office cubicles to provide more privacy or add office wall partitions to divide large spaces into smaller areas such as conference rooms and private offices.

get a free space plan with cubicle and office, even if you don't buy from us.

Office space planning tip #2: Engage employees

Depending on the industry you work in, your workspace may require different needs. If you're not sure how to make your workplace somewhere employees want to work? Ask them! Before you make any decisions, you might consider sending out a brief survey to understand employee preferences, and proactively communicate any space changes. You can even involve interested employees in the decision-making process. The more you can engage your employees in reimagining their own space, the more they’ll want to work in it. 

Office space planning tip #3: Document your space plan

Write down your plan and attach key performance indicators (KPIs) to measure your success.

Here are a few things to consider when planning for your space:

  • Occupancy and density: How many people are using your space, and which spaces are they using most?
  • Demand: Does workspace supply match demand? Ideally, there’s space for everyone without much waste. Regularly documenting space usage and occupancy will give you a sense of how well your office is meeting employee demand.
  • Variables: Monitor your space over at least three weeks to account for daily and weekly fluctuations in work and schedules. Accounting for hybrid work variables also provides insight into demand: When are most people in the office? How might you accommodate for busier days?

Office space planning tip #4: Build your space plan 

With goals and vision in mind, it’s time to start designing your office space plan. When designing a space plan, the first step is to measure all the rooms you will be furnishing. Once you have measured all your rooms, you have to decide what furniture you need and where it can fit in the room. You can do this on your own, or you can contact a reputable office furnisher and installer such as Cubicle and Office who will go to your office, measure out your space and design your office for maximum workspace efficiency.

At Cubicle and Office, we offer reputable and free space planning services for all small to medium sized offices in Southern California. The layout and design of your office space are not merely an option you can consider. It's a necessity that significantly impacts employee productivity. Let our experts help you maximize your space. 

Give us a call at 909-774-1300 or request a free space plan and see how we can make your workspace work for you.

Office space planning tip #5: Buy Cubicles and Office Furniture

So, now you have your space plan all ready to go. Now it's time to furnish your office space to match your company's branding and work style.

If you're looking for office furniture provider and installers in Rancho Cucamonga, Los Angeles or any nearby city in Southern California Cubicle and Office is for you. Cubicle and Office designs and furnishes offices, reception areas and break rooms in Southern California with office cubicles, conference tables, ergonomic office chairs, and other furniture to help maximize, and create an efficient workspace. You can take a look at our options and customizations in our catalog.